The Communication Team
Start with one message. Sophie routes the request to the right AI specialist, opens the right module, prepares the work and brings it back for approval.
AI Workforce
Instead of buying more software, give your business a digital workforce.
Envia OS makes AI feel practical by assigning clear roles to real business functions. Sophie routes the work, then the right specialist takes over.
AI WorkforceReady
SophieExecutive Assistant / Routing Lead
Routes requests to the right AI specialist and module.
MiaSales follow-ups
ChloeQuotes and documents
JackProjects and blockers
NinaInvoices and cash view
GraceCompliance checks
OscarReports and KPIs
Ask: “Give me today’s owner briefing and route the urgent actions.”
AI departments
Show departments first, then reveal the staff inside.
This keeps the sales website simple while still showing the depth of the product.
The Sales & CRM Team
Keeps every lead, client and opportunity moving, so nothing gets forgotten and every follow-up has a clear next step.
The Commercial Team
Helps prepare quotes, tenders, estimates and variations using your company wording, pricing structure and approval rules.
The Project & Operations Team
Tracks what is happening, what is late, who owns the next action and what needs attention before it becomes a problem.
The Technical & Production Team
Gives technical teams a structured place for drawings, materials, revisions, production notes and specialist knowledge.
The Compliance & Handover Team
Keeps compliance, training and handover documents organised, visible and ready when you need them.
The Finance & Reporting Team
Gives business owners a simple view of unpaid invoices, margin risks, cash movement, project performance and key decisions.
The Admin & Systems Team
Keeps the background work moving, from staff records and assets to system settings and internal support.
Routing behaviour
Sophie routes. Specialists take over.
The hub should feel like a real assistant desk. Sophie understands the request, sends it to the right AI role and links it to the correct module.
Sales questionSophie → Mia → CRM
Quote or proposalSophie → Chloe / Ruby → Commercial workflow
Cashflow querySophie → Nina / Arthur → Finance visibility
Compliance gapSophie → Grace → Compliance/Documents
Full AI staff list
Each role has a job, a module and an example command.
The full workforce is now shown as proper department panels, with useful context on both sides rather than empty space.
Typical outputs
BriefingsTasksFollow-upsReportsApproval-ready work
Sophie
Executive Assistant / Communication Hub LeadSupports The Communication Team workflows with clear next actions and module-linked outputs.
Ask: “Give me a morning briefing and flag anything urgent.”Typical outputs
BriefingsTasksFollow-upsReportsApproval-ready work
Ivy
CRM & Relationship ManagerSupports The Sales & CRM Team workflows with clear next actions and module-linked outputs.
Ask: “Show me our warmest customers and the next follow-up for each.”Mia
Sales Coordinator / Opportunity RadarSupports The Sales & CRM Team workflows with clear next actions and module-linked outputs.
Ask: “Find stuck deals and prepare the next follow-up actions.”Typical outputs
BriefingsTasksFollow-upsReportsApproval-ready work
Chloe
Commercial AssistantSupports The Commercial Team workflows with clear next actions and module-linked outputs.
Ask: “Prepare a quote follow-up using our standard wording.”Ruby
Estimating AssistantSupports The Commercial Team workflows with clear next actions and module-linked outputs.
Ask: “Build an estimate from this written scope of work.”Ava
Tender & Bid AssistantSupports The Commercial Team workflows with clear next actions and module-linked outputs.
Ask: “Prepare a tender checklist and submission pack.”Mason
Contracts AssistantSupports The Commercial Team workflows with clear next actions and module-linked outputs.
Ask: “Check the contract terms and flag commercial risks.”Isaac
Change Control AssistantSupports The Commercial Team workflows with clear next actions and module-linked outputs.
Ask: “Turn this scope change into a variation request.”Typical outputs
BriefingsTasksFollow-upsReportsApproval-ready work
Jack
Project Controls AssistantSupports The Project & Operations Team workflows with clear next actions and module-linked outputs.
Ask: “Which projects need a decision before Friday?”Callum
Operations CoordinatorSupports The Project & Operations Team workflows with clear next actions and module-linked outputs.
Ask: “Create tomorrow’s work allocation list.”Tara
Transport & Logistics AssistantSupports The Project & Operations Team workflows with clear next actions and module-linked outputs.
Ask: “Check delivery clashes for this week.”Ben
Site Support AssistantSupports The Project & Operations Team workflows with clear next actions and module-linked outputs.
Ask: “Summarise open site issues from today.”Riley
Operations Desk / Site Messaging AssistantSupports The Project & Operations Team workflows with clear next actions and module-linked outputs.
Ask: “Send the urgent operations note to the site team.”Typical outputs
BriefingsTasksFollow-upsReportsApproval-ready work
Ethan
CAD & Drawing ControllerSupports The Technical & Production Team workflows with clear next actions and module-linked outputs.
Ask: “Show me the latest approved drawing revision.”Lewis
Workshop / Fabrication AssistantSupports The Technical & Production Team workflows with clear next actions and module-linked outputs.
Ask: “Summarise workshop status and what is blocked.”Marcus
Materials SpecialistSupports The Technical & Production Team workflows with clear next actions and module-linked outputs.
Ask: “Find the right material spec and supplier benchmark.”Nathan
Welding & Fabrication SpecialistSupports The Technical & Production Team workflows with clear next actions and module-linked outputs.
Ask: “Check this fabrication note against our welding requirements.”Typical outputs
BriefingsTasksFollow-upsReportsApproval-ready work
Grace
Compliance AssistantSupports The Compliance & Handover Team workflows with clear next actions and module-linked outputs.
Ask: “Which RAMS or records need attention this week?”Paige
Training & Competency AssistantSupports The Compliance & Handover Team workflows with clear next actions and module-linked outputs.
Ask: “Show certification expiry risks for the next 30 days.”Harper
Handover & O&M AssistantSupports The Compliance & Handover Team workflows with clear next actions and module-linked outputs.
Ask: “Build a handover checklist for this project.”Typical outputs
BriefingsTasksFollow-upsReportsApproval-ready work
Nina
Finance AssistantSupports The Finance & Reporting Team workflows with clear next actions and module-linked outputs.
Ask: “Which invoices are overdue and who needs chasing?”Arthur
AI AccountantSupports The Finance & Reporting Team workflows with clear next actions and module-linked outputs.
Ask: “Give me a plain-English P&L summary.”Oscar
Reporting & Insights AssistantSupports The Finance & Reporting Team workflows with clear next actions and module-linked outputs.
Ask: “Prepare the weekly owner report.”Typical outputs
BriefingsTasksFollow-upsReportsApproval-ready work
Emma
Office Admin AssistantSupports The Admin & Systems Team workflows with clear next actions and module-linked outputs.
Ask: “File these notes and create the next admin task.”Noah
HR & Admin AssistantSupports The Admin & Systems Team workflows with clear next actions and module-linked outputs.
Ask: “Start an onboarding checklist for a new starter.”Dexter
Asset & Plant AssistantSupports The Admin & Systems Team workflows with clear next actions and module-linked outputs.
Ask: “Show assets due for service.”Elliot
IT / Systems / Web AssistantSupports The Admin & Systems Team workflows with clear next actions and module-linked outputs.
Ask: “Check the portal for errors and integration issues.”How AI staff behave
Designed to feel useful, controlled and human-friendly.
Routed by role
The hub sends requests to the correct specialist instead of giving a generic answer for everything.
Action-first
Replies can include clear next steps, buttons and links to the relevant module.
Approval-aware
Important actions can be held for owner approval before they are issued or sent externally.
